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SA processes upgraded
1 December 2013 | MVASantos |
In December 2013, the Communication and Information Technology (COMMIT) unit launched the new DTR system that caters to all student assistants, including those that work outside regular office hours. OSA also revived the use of Landbank accounts to receive SA salaries.
In October 2013, OSA automated the SA requests. Some offices had a hard time adapting to the new process but the minor change is important to OSA because of its desire to fully modernize its operations. One of the benefits of this move is the online publication of vacant SA positions at www.uplbosa.org/jobs.
OSA has been upgrading the student assistantship (SA) services for the past year. The initial automation in the DTR processing was implemented in November 2012. This catered to SAs from offices with regular work hours (8 a.m. to 5 p.m.). The system can check the DTRs of the SAs in a day whereas manual checking takes three weeks.
When salaries of SAs are deposited to their Landbank accounts, they will receive their salaries faster than those who opted to be paid by cash through the Cashier's Office. The delay in the manual process is caused by SAs not claiming their salaries on time, causing a domino effect in the government cash advances and disbursement policies. OSA has constantly reminded these students to seemingly no avail. Thus, the Landbank payment option was introduced in January 2014.
Few policy changes were made in 2013 to expedite processing of SA documents at OSA level. The policy changes are listed below:
- Offices must submit DTRs of its SAs on the fifth working day of the succeeding month. SAs are no longer allowed to submit their DTRs individually.
- Late DTRs will be accepted the following month provided a letter with valid explanation is attached. The letter must be signed by the SA and the immediate supervisor.
- SAs must attend the SFAD Services orientation once every two years or whenever there are major policy or system changes.
- SAs must claim their salaries within five (5) working days if they opted to be paid by cash through the Cashier's Office.
According to SA Coordinator Noemi B. Nuñez, UPLB students can open a Landbank account with only one valid ID. They just need to present their validated UPLB ID and Form 5 in the New Accounts section of Landbank UPLB Branch. More information about the use of Landbank accounts is available online at www.osam.tk/atm.