Office of the Vice Chancellor for Student Affairs Main

The major thrust of the OVCSA Main Office is to provide support services to all offices/units of OVCSA for efficient implementation of programs and services and for efficient delivery of students’ needs.

@uplbovcsa
ovcsa.uplb@up.edu.ph
(049) 536-2238
OUR VISION
To be a leader in achieving the goals of UPLB by providing globally competitive programs and services that empower students in meeting their psychosocial, emotional, financial, and academic needs
OUR MISSION
We empower students by providing an environment that encourages academic growth and personality development.
We support students financially by providing scholarships, loans, and other forms of financial assistance.
We assist students by providing them access to information that help them make informed decisions regarding their psychosocial, emotional, financial, and academic needs.
OUR MANDATE
OVCSA shall 1) assist the Chancellor in promoting the welfare of students and maintaining discipline among them; 2) implement programs relating to student affairs and services such as information and orientation, guidance and counseling, scholarships and financial assistance, student discipline, student activities, student organizations, assistance to foreign and international students, research on student affairs, public service, and other related programs and services; and 3) perform other functions as the Chancellor or other University authorities may assign.
OUR STAFF
BENAVENTE, RENATO
Administrative Aide III

CAMALATE, MAGNO, L
Administrative Aide I

CARAAN, ZARLY, M
Administrative Aide IV

DIAMANTE, JASON, T
Administrative Assistant V

GENOSA, OTONIEL, A
Administrative Officer V

ISIP, MARC IMMANUEL, G.
Director

LAMPA, DONALD WAYNE, D
Administrative Aide VI

MALABORBOR, RAQUEL, C
Senior Utility Worker

MALATA-SILVA, JANETTE, H
Vice Chancellor for Student Affairs

PADUA, DIVINIA, B
Administrative Assistant II

SANTIAGO, PAULINE KATE, P
Junior Psychological Assistant

SIENA, ARIANE JOYCE, H
Administrative Officer I


  • University Clearance

    Students no longer have to visit the office to inquire about OVCSA programs and services. The centralized helpdesk allows students to send their inquiries through SMS, Facebook chat, and email, which OSA staff members can access, making the inquiry process more convenient for students and the documentation of questions easier for staff members.

  • Issuance of Good Moral Character (CGMC)

    Student organizations no longer submit a 30-page recognition form because of the organization registration system. Their application forms are uploaded instead to the OVCSA Management System, which has significantly reduced paper usage. The system also checks the forms automatically, reducing the manpower needed.

  • Venues for Student-related activities through the OVCSA-managed Spaces

    Students can easily accomplish their loan application forms using the OSAM System, which facilitates computing and encoding of data in the application form. This has significantly reduced errors and has eliminated the need for data encoders.

  • Processing of Leave of Absence (LOA) and Waver of Prerequisite

    Students can easily accomplish their loan application forms using the OSAM System, which facilitates computing and encoding of data in the application form. This has significantly reduced errors and has eliminated the need for data encoders.

Demo Meeting for the use of the University Online Clearance System
20 August 2021 | Rogelio P. Panuelos, Jr. and Marcelina C. Miranda

A virtual demonstration meeting for the use of the University Online Clearance System was led by Vice Chancellor for Student Affairs Dr. Janette H. Malata-Silva and Research, Communication, and Information Technology IT Development Team Head Prof. Mylah U. Anacleto. The activity was attended by Vice Chancellor for Academic Affairs Dr. Jean O. Loyola, College Secretaries, Unit Directors/Heads and Unit Representatives.

The meeting aimed to demonstrate the University Online Clearance System developed by OVCSA's RECOMMIT, to discuss the roles of unit representatives, and to know more about the objectives and flow of user acceptance testing.

The schedule of the first phase of the user acceptance testing is set tentatively on August 24-31, 2021 before its deployment for the use of the students.

PUBLISHED PAPERS
  • Application of Information Technology in Facilitating the Delivery of Student Services of the UPLB Office of Student Affairs arrow_drop_down
    Researchers: Juan Miguel Carlos V. Abriol-Santos, Katrina Joy M. Abriol-Santos, Charlotte H. Hagosojos, Marcelina C. Miranda, Nina M. Cadiz

    This paper reports the improvement on the student service delivery of the University of the Philippines Los Baños - Office of Student Affairs (UPLB OSA) from 2012-2017 through the use of information technology (IT). UPLB-OSA is the lead service institution for students that aims to provide globally competitive programs and services that empower students in meeting their psychosocial, emotional, financial, and academic needs. Since 2012, OSA has been incorporating information and communication technology in the delivery of its services. These initiatives aim to address the challenges experienced by the office due to low resources, limited number of staff members, and increasing client population. The Office of Student Affairs Management (OSAM) System started as a system that automates the student organization process. From there, the OSAM System grew to automate other OSA services. The systems developed by OSA significantly reduced the time it takes to serve the students by as much as 70%, saving thousands of man hours yearly. OSA develops its own systems and makes use of already available and low-cost equipment for its queuing system, application processing system, and QR code scanners, among others. Through OSA's Centralized Help Desk, students can send their inquiries by sending a text message, Facebook chat message, an email message, or a Twitter direct message or tweet. OSA designs its systems to reduce paper usage as it strives to be a paperless office. As of 2016, OSA has already saved over 100,000 sheets of paper since 2012 representing an 80% reduction. All of these helped OSA efficiently serve more than 15,000 clients with the least possible cost. Through the use of information and communication technology and other innovative practices, OSA has streamlined various processes and shortened steps to its various services.